Foundation
Books that close on the 10th, not "soon".
Ledger maintenance, bank and credit card reconciliation, vendor invoice processing, customer invoicing and aging, payroll reconciliation, and a clean month-end and year-end close. Delivered on a fixed schedule so you always know when the numbers land.
Included
What bookkeeping covers.
- Transaction recording and categorization across every account
- Bank and credit card reconciliation, account by account, every month
- Accounts payable — vendor setup, invoice processing, payment scheduling
- Accounts receivable — customer invoicing, aging analysis, collections monitoring
- Payroll reconciliation and benefits allocation review
- Month-end and year-end close procedures
- Chart of accounts design and maintenance
- QuickBooks Online setup, cleanup and ongoing management
- 1099 preparation and vendor tracking
The rhythm
The monthly close, day by day.
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Business day03
Feeds reconciled
Every bank and credit card account matched and categorized. Anything we can't identify comes to you as one short list — not forty emails.
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Business day06
AP run & AR aging
Bills queued for your approval, receivables aging sent, and the accounts worth a phone call flagged before they age another month.
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Business day10
Books closed
Profit and loss, balance sheet, cash flow statement and budget-to-actual delivered. Zero uncategorized transactions.
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Business day12
Review call
Thirty minutes on what changed, what it means, and the one or two decisions sitting in front of you this month.
Cadence applies to Essential plans and above. Starter plans close by business day 15 with a quarterly review call.
Behind?
Cleanup is a fixed-price project, quoted before it starts.
If you're months or years behind, that work is scoped and priced separately from the ongoing plan. We review your last 90 days, send a written findings memo with a fixed quote, complete the catch-up, and only then start the monthly rhythm on books that can be trusted.
Questions
About bookkeeping.
My books are months behind. Is that a problem?
No — it is the most common way clients arrive. We quote catch-up work as a separate fixed-price project based on a diagnostic, complete it first, then start the ongoing plan on clean books. You'll know the full cost before we begin.
Penalties and interest compound, and cleanup gets more expensive the longer it waits. The sooner it starts, the smaller the project.
Do I have to use QuickBooks Online?
QuickBooks Online is what we set up, clean up and manage day to day, so it is the smoothest path. If you're on another platform, raise it during the consultation and we'll tell you honestly whether we're the right firm for it.
What do you need from me each month?
Less than you'd expect. Bank and card feeds connect once and run themselves. You approve the bill run, forward anything unusual, and answer one short list of questions about transactions we can't identify. That's the whole ask.
What does "reconciled" actually mean?
It means the books agree with the bank, account by account, statement by statement. Until that's true, no report drawn from those books means anything — which is why it's the first thing we fix and the first thing we check every month.
Bring us your worst month.
Thirty minutes, no cost, no pitch deck. We'll tell you what we'd fix first and roughly what it would cost — even if the answer is that you don't need us yet.